Year-end Procurement and Accounts Payable reminder

Update | Thursday, November 30, 2023

Columbus State is fast approaching the end of calendar year 2023, which includes the upcoming Winter Break shutdown. Be aware of Check Runs, Requisitions, Vacation Delegations, Expense Reports, Work-Space updates, and Package Pick-up. 

• Check Runs: There will be two check runs the Week of Dec. 17. The first will be Wednesday, Dec. 20, with the final check run of the calendar year on Friday, Dec. 22. Please make sure to approve all invoices in Workday and forward any new invoices to accountspayable@cscc.edu as soon as possible this month so all payments can be processed for the final two check runs.
• Requisitions must be completed and approved by Monday, Dec. 18, to ensure all orders are processed and the items are physically received before the Winter Break. This needs to be completed so suppliers are not attempting deliveries while Columbus State is closed.
• Vacation Delegations: Be sure to delegate tasks in Workday prior to leaving for any vacations during December so that all requisitions and invoices can be processed in time for the calendar year end.
• Expense Reports: Create all “Expense Reports for Expense Card” transactions by Friday, Dec. 15.
• Work Space Update: Make sure your Work Space is correct in Workday. This is used to assist in making campus delivery of mail and packages. Let your supervisor know if this field needs to be updated so they can make the appropriate changes to “Building, Floor and Room.”
• Package Pick-Up: If you are working remotely and have packages delivered to Central Receiving, plan to pick up packages within 24 hours of delivery. There is limited storage space, and your assistance will greatly reduce that issue.

Go to 2023 Update Archive Go to Employee Update