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Orientation

Welcome to Columbus State! We are glad you accepted a teaching position at the College. We are a college with tremendous diversity among our students, all on their own unique journeys and finding opportunity through Columbus State. When guided by caring faculty and staff, they are able to succeed in their academic and professional lives. We welcome you as a member of our team. By completing this orientation you are taking the first step to being a teacher, mentor and resource to our students. To get off to a solid start please complete this online orientation to the basic requirements and practices for teaching at Columbus State.

Adjunct Faculty

For new adjuncts (excluding current staff teaching COLS), completing this work by the current deadline earns you four hours at the current meeting pay rate. (See the contract fact sheet on the adjunct page for the current rate.) See directions below. (Note that COLS 1100/1101 courses have their own orientation. Contact Gary Piggram, Chairperson of the Psychology Department.) The current orientation cohort is for faculty teaching Autumn 2016 semester. The deadline for completion is September 5th. New adjuncts are automatically enrolled (and notified) following the creation of their computer credentials. If you think you should have been enrolled, register for orientation to receive notice when the orientation quizzes are available.

Full-time Faculty

In addition to reviewing this online orientation, full-time faculty (Annual Contract and Tenure Track) participate in Faculty Launch!/Winter Warm-Up, a professional development day preceding Autumn and Spring semesters. Full-time faculty do not have to complete quizzes in Blackboard since we will review the material in person. There will also be other learning opportunities throughout the year. Enroll in Faculty Launch! and you will receive updates about the event schedule and how to prepare.

How to take the online orientation

1. Below you will find the online orientation material and review quizzes. We encourage you to review this material as often as you need. We highly recommended you view the Policies and Practices material before you begin teaching. If you are an adjunct and wish to have your score recorded for orientation compensation, read on.

2. When you (adjuncts) feel confident you know the material, take quizzes in Blackboard that track your score. If you are not enrolled, register to be enrolled in the Blackboard community for New Faculty Orientation. Note that it may take a day between when your computer credentials are created and Blackboard access is enabled. (See the "Getting Started" section below for information on obtaining your password.)

If you have any questions about orientation, please contact Rich James, Program Coordinator for Faculty Development at rjames01@cscc.edu or 287-2175.


Click on a heading below to toggle open that section.

 + Getting Started (Includes employee ID, computer password and parking pass)

Completing your hire forms
All new hire forms must be turned in to Human Resources (Rhodes Hall 115) before you can receive your employee ("Cougar") ID and computer systems/email and password. See the Pre-employment documents page for relevant documents. Questions? Contact Keith Kipp, 614-287-2174 or Trenton Edwards 614-287-2231.

Where is my ID, computer password and parking pass?
When you turn in your hire forms you will receive a form to turn in to the Police Department (Delaware Hall, Room 047) to obtain your ID card and parking sticker.  Your Cougar ID number and computer systems username will be emailed to you at the personal email address you listed on your hire forms. You may need to check your spam folder.

"Discover" your password

Shortly after your complete hire paperwork has been processed you will be issued a Columbus State ID, username and password.  You can "discover" or recover your username and password by going to www.password.cscc.edu. For help obtaining your password please call the IT Help Desk at 287-5050.

What is Blackboard, Outlook 365, Cougarweb and Focus?
These are the four main systems you will interact with to support your teaching. Blackboard is home to online and blended classes and supplementary online space for traditional classes. The college uses Microsoft Outlook 365 for our email. When you receive your credentials you can log in to outlook.com/cscc.edu to use college email. There is an online guide for learning Outlook 365 and downloading Office 365 for home use. Cougarweb is where you report student grades and attendance and access contract and pay information. Focus is a student alert and retention system that is inside Blackboard. These systems will be explained in the material to follow. You will use the same username and password to access all.

Where can I park?
Here is map of parking locations for the Columbus Campus. During peak times at the Columbus Campus finding a spot can take some time. Locations that are often overlooked are the Abbott Labs lot (28-S) on Mt. Vernon, about a quarter mile West of Cleveland Ave., and the Jefferson Ave. lot (32-S).

Do I get office space?
Check with your department. Most departments have shared space for adjuncts to work and meet with students.

How do I know what room I am teaching in and what equipment it has?
Look up your room assignment via Cougarweb or on the course schedule for the current semester (some rooms are assigned just before the semester). You can preview most of the Columbus, Delaware and regional center classrooms through a preview site maintained by media services

How do I make copies of materials for class?
Contact the office associate in your department for support making copies.

When do I get paid? Are there any benefits?
View this overview of adjunct contracts.
Download this summary of benefits available to adjuncts (PDF)

 + Academic Policies and Practices (Includes syllabus, Cougarweb, exams, grades and success tips)

This video will orient you to teaching at the college. It reviews some strategies for successful teaching and covers basic academic policies, practices and reporting systems and requirements. Your first resource for answering questions should be your academic department. They have lots of experience supporting new adjuncts entering their programs. You can also email Rich James, Program Coordinator for Faculty Development.

Syllabus Policy

The syllabus policy states required items and provides required language for those items, The syllabus is discussed extensively in the Policies and Practices presentation. See the policy.

Using Cougarweb

Here is a manual describing Cougarweb processes. Cougarweb is a system that is used for a number of employee functions including the reporting of grades and progress reports. This is also where you go to accept your teaching contract. To access CougarWeb go to https://cougarweb.cscc.edu or click on the link to Cougarweb in the upper right corner of the College home page. Click the log-in link at the bottom and enter your college username and password. Then select "Cougarweb For Faculty."

Final Exam Schedules

Refer to the academic calender for the semester in which you are teaching to identify your final exam time. Classes are required to meet during final exams at the scheduled time and location only.

Faculty Observation Form and Student Evaluation Form

Faculty are periodically observed by their chairperson, program coordinator or lead faculty member. This developmental opportunity is described in the Policies and Practices video. Faculty are also periodically evaluated by students. Here are copies of the Faculty Observation Form and Student Evaluation Form. 

Classroom Assessment Techniques (CATs)

The policy and practices video summarizes the importance of providing frequent formative assessment to give students feedback on their learning and to help faculty adjust their teaching accordingly. This resource page explores this topic in more depth.

Use this review quiz to test your recall of the video material. (Show larger)

 + Student Conduct (Includes student cheating, misbehavior and the Behavioral Intervention Team)

The students and faculty at Columbus State have positive and respectful relationships. There are, however, some students who still need to learn how to be students and can behave in ways that are disruptive to their, and their fellow students, learning. The videos below review how to respond to academic and behavioral misconduct and how to take advantage of college resources that can support you in stopping and correcting this behavior so you can focus on teaching.

Student Conduct Process: Introduction


Food for Thought

Classroom Management: Finding the Balance Between Too Rigid and Too Flexible, from Faculty Focus, March 2013
Creating a Community of Learners, from The League for Innovation's Getting Results professional development course

Student Conduct Process: Academic Misconduct


Food for Thought
Columbus State hosted, in 2014 conversations with professor and author James Lang. Lang is the author of Cheating Lessons,a book exploring the relationship between the design of the learning environment and students' inclination to cheat.

Read an interview with James Lang in Inside Higher Education

Read Lang's three-part essay in The Chronicle of Higher Education summarizing Cheating Lessons
Part 1
Part 2
Part 3

Student Conduct Process: Behavioral Misconduct

Food for Thought

Student Conduct Office and Reporting Incidents

Learn more about academic and behavioral misconduct in the student conduct section of orientation. You can learn more at the Student Conduct web site and access the online Incident Report Form.

 Tips for responding to common non-threatening behaviors:

Title IX,Anti-Harassment, Non-Discrimination Resource Page

Student Conduct Process: Behavioral Intervention Team (BIT)

The BIT web page

Contact Information

Terrence Brooks Director, Student
Conduct
WD 1099 287-2815

tbrook10@cscc.edu

Renee Hill Dean, Student Life Eibling 201 287-5299

rhill39@cscc.edu

Ameena Kemavor

Director, Counseling
Services

Nestor 010 287-5416

akemavor@cscc.edu

Tiffany McClain Director, Disability Services Eibling 101 287-2571

tmcclain@cscc.edu

Lt. Smith, or
Lt. Werner
Columbus State Police Delaware 047
Moeller Hall
614-287-2525
740-203-8585

Ksmith04@cscc.edu
dwerner@cscc.edu

Joan Cook Human Resources SX-135 287-2636 njcook60@cscc.edu
 


Use this review quiz to test your recall of the video material. (Show Larger)

 + Supporting Students With Disabilities (Includes classroom accommodations, testing, and universal design)

Chances are you will encounter a student with a documented disability who will seek accommodations. This slideshow will review some of the requirements for supporting students with disabilities and how you can partner with the Disability Services Department to help students receive appropriate support.

 

(Show larger)

Contact: Disability Services, Eibling Hall 101, 614-287-2570

 + FERPA (What is "Directory Information" and what is not)

This is a presentation (recorded at Adjunct Orientation in Autumn 2010) about the Family Educational Rights And Privacy Act (FERPA) given by Dr. Regina Randal, Registrar at Columbus State. You can contact Dr. Randall with questions. 

+ College Resources (Many departments, web pages and services that support teaching)

This section provides links to additional resources mentioned through the various presentations.

Use your Columbus State email!

You will receive information about your computer systems username and password with your employment offer letter. A copy of your account information is also sent to your chairperson. All College email communication -- with students and colleagues -- should be conducted through your college email. Many important course management and college event announcements are sent via employee email. Your computer log-in information provides access to college email and online systems. If you have trouble logging in to any system call the IT Help Desk at 614-287-5050.

To learn about using, and home set-up for, Outlook 365 email and One Drive cloud storage, see the Project 365 resource site or call the IT Help Desk at 614-287-5050.

Technical help: IT Support Center and Faculty Assistance Center

The IT Support Center (IT Help Desk) provides technical support for the entire campus community and is the place to go for assistance with student or employee email accounts, CSCC Wifi, Cougarweb and other computer-related issues. Students may use the IT Support Center for Blackboard questions. The IT Support Center is open seven days a week with business hours into the evening. Call them at 614-287-5050 or email helpdesk@cscc.edu.

The Faculty Assistance Center (FAC) supports faculty with Blackboard and other online learning issues through phone calls, emails, online faculty requests and walk-in consulting. Call 287-5991. The FAC is part of the Distance Education and Instructional Services division that assists faculty in the instructional design of Blackboard courses, works with faculty in the production of multimedia , provides support for faculty using Blackboard, and performs other media services for the college. See Blackboard Faculty Assistance below. (See below for more details on the FAC and Blackboard).

Adding students to a course via Blackboard

This is a guide for using the online Add Form found in Blackboard during the first few weeks of the term. This will enable you to route an add request to the registrar's office without having to fill out an Add/Drop form. (See below for more details on the FAC and Blackboard).

The FOCUS Early Alert System

FOCUS is found inside Blackboard. It is a monitoring tool that lets you send kudos and warnings to students who are not attending or doing poorly. Warnings are copied to relevant retention and intervention specialists. Some departments have arranged to have the Blackboard grade book trigger alert notices through the FOCUS system. Check with your department to see if this is enabled. You can register for training in FOCUS. Here is a printable overview of FOCUS.

Remote storage and network drives

There are two ways you can store files online. One is by using Microsoft OneDrive. OneDrive allows you to store and share files in the "cloud." You can access One Drive by logging in to web mail at mail.cscc.edu and opening the options menu in the upper left corner. See IT help resources for OneDrive, tutorials in Blackboard,or call the IT Help Desk (287-5050) for assistance in getting started.

The College also has a network storage system that allows you to save files on the Columbus State network and access them anywhere via the web. Each employee has personal storage space. Faculty may have access to shared space with their academic department. This may be used for sharing instructional resources and other departmental information. Check with your chairperson, lead instructor or program coordinator about use of the shared drive. Your chairperson may have to submit a request to IT to have this created. To access network storage go to http://files.cscc.edu. Log in with your credentials. Your personal space will be in the "Home" folder.

Teaching at a Regional Learning Center?

Delivering instruction at a Regional Learning Center is designed to mimic what an instructor would encounter on the Columbus or Delaware Campus. SMART Classroom technology is available in all classrooms. Site Specialist are assigned to a location to ensure that the facilities are clean and prepped and that the equipment is functioning properly. Most locations have academic and financial aid advisors, testing center resources, tutoring resources, computer labs, and other student services. For site specific information, visit cscc.edu/rlc or speak with a site specialist directly.

Campus Police and RAVE

You can learn more about campus police at their web site. Calls to 911 will alert College police. The direct number to the College Police Department is 287-2525 (Columbus) and 740-203-8585 (Delaware). Campus police will respond to classroom disruptions as described in the Student Conduct section of orientation.

You can sign up for text message alerts for weather and other emergencies. Learn more about RAVE. Campus police can also provide escort service to your vehicle if you are working late in the evening.

The Library

The Library is located in Columbus Hall, on the Columbus Campus, and Moeller Hall on the Delaware Campus. A librarian is available at the Columbus Campus Center for Technology and Learning (TL) computer commons and at the Delaware Campus Learning Center to provide reference assistance.Explore the online Library Guide to learn how the Library can support both you and your students. For instance:

- Library instruction sessions can be customized for a specific research assignment.
- The library can advise you on how to link to online resources to remain compliant with copyright law
- Faculty members do not incur fines for late materials owned by the Columbus State Library.
- Faculty members may request customized resources for their courses

Testing Center

The Testing Center can proctor exams for online classes or any exam that cannot take place during class time. Exams are proctored to the instructor's specifications. Exams can be on Blackboard-only computers, on lock-down browsers, or paper and pencil tests. There are Testing Centers on the Columbus campus, Delaware campus, and sites in Dublin, Westerville and Reynoldsburg. The Testing Center can arrange for a proctored site, or an at-home test through ProctorU, for students outside central Ohio. In some departments, the lead faculty submits test information for all classes to the Testing Center, so please consult your Distance Learning Lead Faculty member or lead faculty member. Read more about Testing Center information and forms.

Other useful resources

Voicemail Guide
Leave Request Form
Substitute Pay Form
Stamps and no-fee debit card withdrawals at Rhodes Hall Cashier's Office
Report needed repairs or clean-up: 287-5444

 + Resources for your students (Social, academic, emotional, and financial support)

Quick Reference Guide to many student support services.

Columbus State CARES
Links students to campus and community support services for students in financial, food or other economic crisis. Consider putting this in your syllabus.

Counseling Services
Columbus: NH 010, 614.287.2818
Delaware: 614.287.2570
Help with Crisis intervention, Mental health counseling and Alcohol & drug counseling.

Global Diversity and Inclusion: Programs include cultural celebrations, student and employee development and support/membership groups.Programs for employees and students include Safe Zone, Pono Learning Community and the Diversity and Cultural Inclusion Council.

GOT Network (Generation One Trailblazers)
Support and mentoring network for first generation college students. Students without family experience with higher education may have difficulty adjusting to the expectations of college or lack social support for pursuing education. Consider putting this resource in your syllabus.

Speech Lab: The tutors in the Communication Center can assist you with the speech preparation process. Staffed by Communication instructors, the lab is open to faculty, staff, and students at convenient times.

Student Engagement and Leadership (SEaL): SEaL coordinates programs and leadership opportunities for students to grow and become involved during their time at CSCC. In addition, a representative from Franklin County Department of Job and Family Services (FCDJFS) works on campus three days a month in the SEaL office to support students participating in the Ohio Works First (OWF) program; students with housing questions also may visit SEaL in Nestor Hall Room 116 to learn about community resources.

Tutoring Support Services: One stop source for identifying tutoring in many subject areas.

Writing Center: Tutors work with writers on a variety of projects such as essay assignments, research papers, résumés, business letters, lab reports, and scholarship applications. Tutors can help with any stage of the writing process, from generating ideas to revising and polishing.

 + Additional Training (Required to take safety training? Check here to find out.)

FERPA and Title IX

All employees are required to complete training in student privacy law (FERPA) and sexual harassment (Title IX). This is different and more extensive than the brief overview presented above. These trainings are managed by the College's Office of Equity and Compliance. That office will contact you to provide you links to access that online training.

Safety Training

  • If you only teach online (no face-to-face courses on campus) you do not need to complete any safety modules.
  • If you teach on campus and are not exposed to blood borne pathogens, hazardous chemicals, or electrical equipment, then you must complete the Fire Extinguisher and Emergency Preparedness modules.
  • If you work with students in clinical settings only (not on CSCC campus), you must complete the Blood borne Pathogens, Hazard Communications I & II and Personal Protective Equipment modules.
  • If you work on campus in labs with the potential for blood borne pathogens and/or hazardous materials, complete Fire Extinguisher, Emergency Preparedness, Hazard Communication I & II, Personal Protective Equipment and/or Blood borne Pathogens modules.
  • Safety Training for employees is available online through Blackboard. Log in to Blackboard and click on the “My Organizations” tab. Select “Health & Safety Training 2016.” The modules are listed in the left column. Contact the IT Help Desk (287-5050) about accessing the modules. Contact Tim Butcher (614-287-3860) about the module content and requirements.

Colleague

Some faculty may need use the Colleague system to access student records to support student advising. If you need access to Colleague, your chairperson must submit a request to the IT Help Desk (287-5050) requesting your access and stating which Colleague modules you need to use. Successful completion of either online or in-person training for each module is required before access is granted. For more information contact Barbara Allen, 614-287-5297.

Blackboard and FOCUS

Blackboard is the College's online course management system. See the module below for more information on using Blackboard and receiving technical help. FOCUS is a student early alert system found inside Blackboard. It is used to generate notices to students and support staff when their attendance or academic performance shows they are at risk of not passing. For training contact Ryan Fissel at 614-287-2550. Here is a printable overview of FOCUS.

Faculty and Employee Professional Development

The Professional Development and Retention unit within Human Resources offers Faculty and all-employee professional development opportunities each semester. See the Faculty Professional Development page for upcoming and past faculty programs. Also see the event registration site for other upcoming programs.

College Knowledge

College Knowledge sessions highlight a different College Executive Office every month and are an opportunity for anyone, but particularly new-to-the-college employees, to come and listen, learn, ask questions and talk about how we can collaboratively support that division’s work to ensure student success. Each college division will host a session twice a year. Each session will provide updates on organizational changes and new initiatives. Register for College Knowledge here.

 + Blackboard and the Faculty Assistance Center (Online gradebook, educational technology and support)

Looking for help? See the Faculty Assistance Center

What is Blackboard?

Blackboard is Columbus State Community College’s online course management system. Every CSCC course is automatically given its own space in Blackboard called a “shell.” There are two types of Blackboard shells: a “live” shell that will house the actual active course for students; and a “developmental” shell that is available only to the instructor or team of instructors for the purpose of creating or re-visioning a course.

How do I access Blackboard?
Go to: courses.cscc.edu or to the Blackboard link at the top of the CSCC website homepage. Log in using your CSCC username and password and you will see the Blackboard portal. If you are assigned to teach a CSCC course, you will automatically be assigned as a “User” in your course shell and the name of the course will appear in your Blackboard portal. Select the course name and you will enter your Blackboard course shell.

How do students access Blackboard?
Students go to: courses.cscc.edu or to the Blackboard link at the top of the CSCC website homepage. They will log in using their CSCC username and password and if they are enrolled in a CSCC course, they will automatically be assigned as a “User” in the course, and the name of the course will appear on their Blackboard portal. When they select the course name they will enter the Blackboard course.

Do I have to use Blackboard? I am only teaching classroom-based (traditional) courses.
Faculty who teach classroom-based (traditional) courses are required to use the Blackboard Grade Center. This is important because during the semester, students can see their individual grades and their progress in the course. The Blackboard Grade Center is convenient and easy for faculty to use and adds up all your totals for you at the end of the semester. Some CSCC academic departments require all faculty to upload the syllabus to Blackboard as well. Adjuncts, consult with your department chair or lead instructor regarding expectations for using Blackboard.

Blackboard can be useful in other ways to enhance the teaching and learning process. In addition to housing the syllabus and grades, some instructors teaching traditional courses often use Blackboard as a repository for course information such as: textbook information, course calendar, faculty contact information, homework assignments, useful web links and other supplemental files and course materials. Other uses include making announcements to the entire class or sending individual emails to students; offering a place for students to upload assignments, take online tests or quizzes, and to participate in online discussion boards or journals; and tracking and encouraging student progress and attendance.

What is the Blackboard Online Registration Instructor Permission Form (BORIPF)?
You can add students to your course by completing and submitting this form located in Blackboard during the first weeks of  the semester. See the form for directions.

How do I download my Grade Center at the end of the semester to turn in to my department?
Academic departments require that all Grade Centers are archived at the end of each semester. You can download your online Blackboard Grade Center and print it out or email it for archival purposes. Find out more here. The Faculty Assistance Center can also help you download your Grade Center.

What if I want to change the content in my Blackboard course?
Every new semester you will need to update your course with your updated syllabus, course calendar, faculty information if your office hours change, and other semester-specific dates. There are tutorials provided by the FAC and Blackboard that can help you, or you can consult the Faculty Assistance Center to learn how to update course content.

In regards to changing any of the actual course materials like presentations, assessments, etc. -- it is best to find out your department’s policies by talking to your Distance Learning Lead Faculty member or other discipline-specific lead faculty member. Some departments do not permit the academic content of the online courses to change.

The Faculty Assistance Center (FAC)

The FAC supports faculty with Blackboard and other online learning issues through phone calls, emails, online faculty requests and walk-in consulting. The FAC is located in the Center for Teaching and Learning Innovation (CT building).

Faculty Assistant Center (FAC)
Digital Education & Instructional Services (DEIS) Division
(614) 287-5991
teaching@cscc.edu

  • Monday-Thursday 8:30am-5pm
  • Friday 8:30am-4pm
  • Or by appointment

Blackboard Training

One-on-one training and small group training available by appointment in the FAC.

Online workshops for beginning Blackboard users:

  • Introduction to Blackboard
  • Grade Center 1
  • Blackboard Assignments
  • Discussion Boards

Online knowledgebase

General information on teaching online at Columbus State

Tutorials provided by Blackboard

 + Information Security(Simple precautions you can take secure the college's and your own information and computer systems)

 

Non-COLS Adjuncts:Remember to take quizzes in Blackboard to record your score.

New Full-Time Faculty

Launch into Autumn semester with a day devoted to conversations about teaching on Monday, August 24th. Faculty Launch! combines new faculty orientation with a professional development day for faculty. This is a chance to engage with new and current colleagues on many relevant topics. Read more.